As properties within a municipality are subdivided, merged, or developed, the county will update parcel maps and create or delete Parcel IDs.
The Property records within Permit Manager can be edited to keep up with these changes. However, because permits, violations, and documents are always attached to a specific property, you need to keep in mind that changes to properties could affect those permits, etc.
Below is some general guidance about changes to parcels with links to articles that contain additional details.
New Undeveloped Parcels Created by a Subdivision Plan
When one or more new undeveloped parcels are created by a subdivision plan, those new properties can be added to Permit Manager, as detailed in this article.
Lands Remaining After a Subdivision Plan
Some subdivision plans leave "remaining lands" that accommodate existing buildings or uses. These remaining lands can likely continue to use the existing property record that existed prior to the subdivision, however, some updates will be required:
Update the Parcel ID of the remaining lands, if the county assigned a new number.
Update the property's lot size, coverage, and any other data fields related to the size of the parcel.
If any existing buildings are now located on a newly created lot (see barn location on New Lot #6 below), any permits or documents related to that building should be moved to the new property. Contact CSDatum staff to perform this move.
Merged Properties or Reverse Subdivisions
When properties are merged or undergo a reverse subdivision, the new, combined property can likely use one of the property records that existed prior to the merger. Several updates will also be required:
Update the Parcel ID of the combined property, if the county assigned a new number.
Update the property's lot size, coverage, and any other data fields related to the size of the parcel.
Permits and documents that are attached to the other properties should be moved to the property record that will remain in Permit Manager. Contact CSDatum staff to perform this move.
Delete or archive the properties that were merged into the remaining parcel.
Deleting Duplicate Property Records
Sometimes, duplicate property records are created accidentally. Before deleting the duplicate property, read this article that discusses this situation.
WARNING: Deleting a property will also delete the attached permits, violations, documents, and other data.
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