Permit Manager has an automatic permit numbering feature that automatically applies the next available number to a permit when used. To use the feature, click the Magic Wand button next to the Permit Number. The next available number will appear in the Permit Number field.
The permit number is generally in the format of YYNNNN, where YY is the last 2 digits of the current year and NNNN is a four digit number. For example: 220034.
There are several optional settings for the automatic permit numbers. Please contact CSDatum staff if you are interested in any of these options. The options are as follows:
The permit number can be set to not include the year.
Additional text can be added to the beginning or end of the number to help distinguish permit types. A typical example is adding the letter "Z" to the beginning of Zoning Permit numbers. For example: Z-220034
The numbering system can be customized so that all permits draw from the same set of numbers or so that each permit type uses its own individual set of numbers.
Adjusting the Permit Number Counter
If you use the automatic permit numbering feature, there may be times when you need to adjust or reset the number counter. This often happens in a new year, when resetting the number counter back to 0001, but it may be needed at other times to adjust the numbering.
Reset the Permit Number Counter to 0001
Begin from a permit type that you want to reset the numbering for. In the screenshot below, the permit numbers will be reset for Building Permits because that's the type of permit that is open. Click the Down Arrow button next to the Permit Number, then click Clear.
Click Reset to confirm that you want to reset the counter.
Adjust the Permit Number Counter
If you want to adjust the counter to a different number, begin from a permit type that you want to change the numbering for. In the screenshot below, the permit numbers will be adjusted for Building Permits because that's the type of permit that is open. Click the Down Arrow button next to the Permit Number. Click Set.
In the Counter Value field, type the number of the last permit number that was used. Then click the Update button. The Next Generated Number window will show the next permit number that will be applied when the Magic Wand button is used to generate a permit number. Click Set to apply the change.
