Many rural areas use on-lot disposal systems (OLDS), also known as septic systems, to manage sewage for homes and businesses. To help prevent OLDS from malfunctioning, many municipalities require each OLDS to be pumped out every few years.

Permit Manager can track these pumpouts and generate lists of properties that will require a pumpout in the near future. The software does this by treating the OLDS pumping like a permit. For example, if each OLDS is required to be pumped out every three years, create an OLDS Pumping Record for each property and assign an expiration date three years in the future.

When the pumpout occurs, record the date in the OLDS Pumping Record. Then, save a photo or scan of the pumper's manifest to the permit documents as evidence of the pumpout. Finally, closeout the permit.

The first step needed to setup an OLDS program is to indicate the properties that use an OLDS for sewer service. This is done in the property record on the Property Info tab in the Sewer data field. If the municipality uses multiple OLDS districts, create multiple sewer options such as "OLDS-1", "OLDS-2", and "OLDS-3". Additional sewer types can be created at Edit > Utility Type.

When a municipality is ready to begin tracking OLDS pumpouts, CSDatum staff will create a new permit type called "OLDS Pumping Record". In addition, staff will create a number of Permit Sub-Types. Typically, permit sub-types are formatted like: "OLDS District 1 - 2025", indicating the district and the year that the system must be pumped.

You can create an OLDS Pumping Record for one property just as you would for any permit type. On a property, go to the Permits tab and click the Plus button.

Within the Create a Permit window, choose OLDS Pumping Record and then continue creating the permit as described in Create a New Permit.

If you need to generate OLDS Pumping Records for a large number of properties, such as for an entire OLDS District or a whole municipality, contact us, and we can automatically create the records all at once. No need to create them one-at-a-time.

Use the Permits Expiring Report at Reports > Permits Expiring - Report to generate a list of OLDS Pumping Records that will expire during a specified time period.

Close Out an Existing OLDS Pumping Record and Create a New Record